Instant Accountability for PC Support: Every small business owner should read this story…
Frank is an accountant. Two years ago, he hired five accountants and two secretaries, and then opened his own firm. Although Frank set an initial IT budget of $15,000 per year, his expenses have gone far beyond that amount–as have his many IT headaches.
Frank now has eight desktop PCs and six notebooks. He also owns two LAN servers, redundant network attached storage, backup tape drives, several uninterruptable power supplies, and a suite of LAN and WAN networking equipment. Along with all of this expensive hardware, Frank also has dozens of copies of expense licensed software. Sure, Frank initially underestimated his IT costs, but never never dreamed they would ever be this high.
In the beginning, Frank and a few associates set up all of his hardware and software. They had a few bumps along the road, but they eventually got everything working–sort of. But as the months went by, more and more problems cropped up. A hardware failure here, a software bug there. Tracking and installing software updates, making off-hour backups, and debugging problems was taking up too much valuable time.
So as the IT stuff got more complex, Frank figured it was time to bring in a “PC Professional.” Frank was surprised to discover that even the lowest bidder estimated their supports costs at approximately $500 per month. Naturally, Frank hired one of these “low bidder” guys.
Now all the IT tasks were performed by the “professional.” However, system reliability was not improving and user complaints were on the increase. The Tech Guy counseled that various hardware and software upgrades were required, and then billed Frank for $5,000 over his normal support estimate. System reliability did get better, but then a bunch of documents for an important client simply disappeared: now over 50 accountant hours of labor was gone! Unfortunately, Frank’s expensive redundant systems did not operate as advertised, and none of the backups could restore the missing data.
Not surprisingly, Frank fired his PC Tech Guy. But Frank did learn an important lesson: with PC support, you get what you pay for.
So, Frank did some research and located a more experienced PC support firm, demanding references from other customers (a smart move). With the new Tech Guys, Frank’s system reliability went up and user complaints went way down. However, Frank was now spending about $1,500 per month on PC support.
So now, Frank again started thinking: he had already seen what happened when he purchased “low bid” support. But now he was paying more than three times as much, and he still wasn’t sure if the support was worth the price. Could he get good support for a lower cost?
How in the world could Frank know what these Tech Guys were really doing? With WinDiagnostic–that’s how!
WinDiagnostic is a special PC monitoring tool that tracks changes to Windows workstations and servers. If the operating system or application software is somehow modified, the tool automatically reports those modifications. WinDiagnostic turned out to be exactly what Frank needed!
Here’s how WinDiagnostic would have helped Frank:
- When the low bid Tech Guy modified something on one or more of Frank’s machines, Frank would have received an automated report of the modifications. He then could have pulled the Tech Guy aside, and had him explain what he had changed and why. And as every computer professional knows, this would have created “instant accountability” for the Tech Guy;
- And when the Tech Guy billed for services, Frank would then be able to ask how his modifications were reflected in his WinDiagnostic reports. Again, Instant Accountability. Also, there would be no possibility for the Tech Guy to charge for those infamous “invisible services;”
- Later, when Frank contracted with his more expensive support service, he could have used this same approach to document precisely what was being done. Instant Accountability would ensure that Frank was getting what he paid for!
But here is the best part: Frank no longer has to be a part-time computer guru! He doesn’t even have to understand the contents of his WinDiagnostic reports: all he has to do is ask the Tech Guy to correlate his charges with the modifications reflected in the reports. And if what the Tech Guy states does not make sense, Frank can take the report to another guru to get a second opinion!
Don’t put your small business at the mercy of the Tech Guy–install WinDiagnostic Today!